Job Title: Program Manager - Supply Chain
Department/Unit: Management Unit
Location: Dar es Salaam
Duration: Full-time Position
Reports to: Chief of Party-GHSC
The Global Health Supply Chain (GHSC) program, supported by the United States Agency for International Development (USAID), provides expert technical assistance to Tanzania to strengthen country supply chain systems across all health elements, e.g. Malaria, Family Planning (FP), HIV/AIDS, Tuberculosis (TB), Reproductive, and Maternal, Newborn and Child Health (RMNCH) and other programs such as Neglected Tropical Diseases (NTDs). In coordination with in-country and development partners, GHSC assists the Government of Tanzania (GoT) health programs by providing strategic planning and implementation assistance; improving the delivery of health commodities to service sites; providing capacity building support to broaden stakeholders' understanding and engagement of the supply chain system; and strengthening enabling environments to improve supply chain performance.
The Program Manager will provide technical and operational support for the day-to-day activities of the GHSC Program. Specifically, this position will support the Director of the Logistics Management Unit (LMU) to facilitate successful coordination and completion of activities, monitor performance, perform data analysis, and document accomplishments. The position will also collaborate with Ministry of Health Community Development Gender Elderly and Children (MoHCDGEC), particularly the Pharmaceutical Services Unit (PSU) and Medical Stores Department (MSD) in designing strategies for and implementing LMU transition plans and activities. In support of these duties, this position is expected to liaise with relevant Program Pharmacists/ Logistics Officers within the National AIDS Control Program (NACP), National Malaria Control Program (NMCP), Reproductive Child Health Services (RCHS) program, Prevention of Mother to Child Transmission (PMTCT) program, National TB & Leprosy Program (NTLP), President’s Office Regional Administrative and Local Government (PORALG), Implementing Partners, and Donors that support the implementation of the LMU.
Additionally, this position will also expected to provide operational support to the LMU, as described below. It is expected that this position will spend 70% of the time supporting technical activities (LMU and supply chain data analysis) and 30% of time providing program management support.
Responsibilities may include, but are not limited to, the following:
1. Program Coordination
- Work closely all work streams as well as the Head of LMU in making sure workplan activities are executed as planned and to the quality required
- Follow up on the transition of LMU, check status of activities and advise the unit accordingly
- Acts as a linkage between GHSC program and PORALG in identifying TA needs and coordinating TA activities when needed
- Coordinate with the various work streams to track activities, deliverables and requests against the work plan. Work with work stream leads to develop remediation strategies if progress is lacking
- Support the development of strategies and execution of activities that will be required to transition the responsibilities of the LMU from the GHSC program team to the GoT
- Collaborate with supply chain stakeholders at all levels in the improvement of supply chain and commodity availability, as it relates to the scope of the program activity
- Collaborate with other GHSC work streams to facilitate information sharing and knowledge management
- Attend various meetings related to the program and provide feedback as needed to GHSC management for updates / action
2. Reporting and Data Analysis
- Lead the documentation and reporting of GHSC successes and lessons learnt from the field with regards to logistics data use, quality and visibility; as well as supply chain and commodity management
- Establish an effective knowledge management system to govern information generated by and consumed by the program
- Collaborate with M&E and other GHSC work streams in reporting and analyzing performance data reported by the LMU
- Follow up on corrective actions to ensure effective implementation of the project’s monitoring, evaluation and learning plan
3. Performance Measures
- In collaboration with the M&E manager and the program leadership; track GHSC performance to identify performance management issues
- Support monitoring of LMU with respect to technical activities, compliance, expenditures etc.
- Provide routine reports back to SCMAs/LMU on performance indicators as reported by M&E team and advise course of action in preparing improvement plan
- In collaboration with the head of the SCMT, submit high quality reports/updates including Zonal Performance Reports (ZPRs), Advisory Orders and disseminate to key stakeholders (PSU, MSD, PORALG and IPs)
4. Operations and Administrations
- Support program’s operational and administrative issues including zonal budget tracking and financial management
- Provide logistical support on project implementation activities such as conference facility set up for workshops, meetings, etc.
5. Ad hoc duties assigned by supervisor or senior management
Applicants for this position should be Tanzanian nationals or lawful residents who possess the following minimum qualifications:
- A qualified Public Health professional with at least five years’ experience in supply chain management. Experience specific to HIV/AIDS, Malaria, Family Planning, Tuberculosis (TB), RMNCH, NTD commodities is preferred
- Good understanding of Tanzanian Health Supply Chain and Logistics System including operations, principles and policies
- Experience of at least three years in project management and coordination of project activities
- Experience in working with the Government of Tanzania, MoHCDGEC and its units / programs/ institutions is preferred
- Excellent analytical skills
- Excellent oral written and communication skills, (English and Swahili), critical thinking, problem solving and attentiveness to detail
- Ability to work independently
- Capable of preparing technical reports and presentations
- Ability to work as part of a team to develop strategies and manage implementation of projects’ activities
- Proficiency in common computer packages (e.g. Word, PowerPoint, Excel)
- Able to travel from the duty station to support technical activities
- Able to travel internationally to attend trainings and conferences as needed
If you are keen to fill and support the Project, please submit your application letter together with CV to HR via firstname.lastname@example.org by Friday 28th, April 2017.